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Working With E-Mail

Faster and more fun than postal mail ("snail mail"), Outlook Express can put you in touch with friends, relatives, and new acquaintances in seconds!

When you start Outlook Express, you’ll notice a Welcome screen with the following choices: Read Mail, Read News, Compose a Message, Address Book, Update, and Find People. You can click any of these links to explore Outlook Express.

Sending e-mail

To send e-mail to someone the first time, you’ll need to know the person’s e-mail address. But once you add this name to the Address Book, you’ll never need to remember the whole e-mail name again. Outlook Express remembers it for you! (If you’re using e-mail on a corporate account, names may already be in a corporate directory service.)

All you have to do is type as much of the person’s name or e-mail address as you know in the To box in the mail message—for example, the recipient’s first name. Then click the Check Names button on the toolbar. Outlook Express will search the Address Book to find an entry that matches the name or address.

To send e-mail

  1. On the toolbar, click the New Mail button.
  2. In the To box, type the e-mail name of each recipient, separating each name by a semicolon ( ; ) or comma ( , ).
  3. To send copies, type the e-mail name of each recipient in the Cc box, separating each name by a semicolon or comma.

    4. To send copies to someone without the name appearing to other recipients, which is sometimes called sending a "blind carbon copy," type the e-mail name in the Bcc box.
  4. In the Subject box, type the subject of the message.
  5. In the message area, type your message.
  6. On the toolbar, click the Send button

The message is placed in your Outbox.

Tip To look up a name in the Address Book, click the Tools menu, and then click Address Book or double-click the icon beside To.

If you are connected to the Internet, by default your outgoing e-mail is sent to your mail server immediately. If you don’t want your messages to be sent immediately , click the Tools menu, click Options, click the Send tab, and then clear the Send messages immediately check box. This will place messages you create in your Outbox until you click Send on the Tools menu.

Receiving e-mail

When you start Outlook Express, it connects to your mail server and logs on to your e-mail account.

Depending on your what type of incoming mail server your ISP has, (IMAP or POP3), your e-mail will either be stored on a server or stored on your computer. Either way, you can easily read your messages.

To view your e-mail

  1. In the Outlook bar or folder list, click the Inbox icon.
  2. In the message list, do one of the following:
  • To read a message in the preview pane, click it.
  • To read a message in its own window, double-click it.

Tip You can have Outlook Express automatically check for new mail and send mail every few minutes while you’re online. Just click the Tools menu, and then click Options. On the General tab, click Check for new messages every xx minutes, and specify a number.

Replying to e-mail

Outlook Express makes it easy to reply to e-mail you receive, without having to type a name or e-mail address. You can also add the sender’s name to the Address Book.

To reply to e-mail

  1. View the message.
  2. On the toolbar, click the Reply to Author or Reply to All button.
  3. Type a message in the message area, and then click the Send button.
  4. To add the sender to the Address Book, open the message in its own window, right-click the sender’s name, and then click Add to Address Book.

Tip To forward a message to one or more people, click the Forward button, and then type the e-mail names of the people you want to send it to. 

Formatting your messages

You can use HTML format to provide emphasis and structure to your e-mail messages. You can change the appearance of text, change the way paragraphs are aligned, add automatic bullets or numbering, and apply background images and colors. You can even apply a background image or use stationery to personalize all or some of your messages.

When you use HTML formatting, and the recipient’s mail or newsreading program does not read HTML, the message appears as plain text, and is often accompanied by an HTML file consisting of the formatted version of the message. The recipient can view the attached file by opening it using any Web browser.

You can also create messages in plain text format.

To use HTML formatting in all outgoing messages

  1. On the Tools menu in the main window, click Options.
  2. Click the Send tab.
  3. In the Mail sending format and/or News sending format areas, click HTML.

Tips To use HTML formatting on an individual message, click the Format menu in the new message window, and then click Rich Text (HTML). This affects only the current outgoing message. A black dot appears by the command when it is selected.

To remove HTML formatting and use plain text, click the Format menu, and then click Plain Text.

HTML formatting isn’t interpreted by many newsreaders. When posting messages to newsgroups, you may not want to use HTML formatting.

See Also For more information about formatting your messages, look up "formatting messages" in the Outlook Express Help Index.

Using stationery

Outlook Express comes with a selection of stationery patterns you can use for announcements, holiday greetings, and your everyday messages, and you can also choose a default stationery to use with all new mail or news messages you compose.

To use stationery to create e-mail messages

  1. On the Compose menu, click New Message Using.
  2. Click one of the stationery choices, or click More Stationery to see more choices.
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